Special Notice for Ohio residents

Starting on July 2, 2018 the State of Ohio will begin issuing an Ohio Interim Identification form while the new permanent Driver's License and Identification card is being processed and mailed (within 10 business days). More information can be found on
http://www.bmv.ohio.gov/NEWDL-ID/new-card-compare.aspx


For passport purposes, the Ohio Interim Identification form is considered supplemental identification. If you do not have an acceptable primary identification document, you may submit secondary/supplemental identity document or, if possible, await the arrival of your new permanent Driver's License.
Please see below under the heading "What to bring with you" descriptions of primary, secondary and supplemental documents.



Information Guide for Obtaining a U.S. Passport

In Ohio, the Clerk of the Court of Common Pleas has been authorized by the U.S. State Department to accept passport applications.

Where to Apply in Warren County

The Office of Warren County Clerk of Courts James L. (Jim) Spaeth processes passport applications at our three Title Division locations.

No appointment is needed, but passport application hours are limited to:Monday-Friday, 8:00 am to 4:30 pm
Saturday, 8:00 am to 11:30am.
You are asked to arrive at least a half hour before closing since the process can be time consuming.
Lebanon Main Title Office 19 Dave Avenue
Franklin Branch Title Office 245-A S. Main Street
Mason Branch Title Office 773 Reading Road, Mason

Please note passport applications are no longer processed by the Common Pleas Division office in the Courts Building on Justice Drive in Lebanon.

What to bring with you

All passport applications must appear regardless of age. Minor children under 16 must be accompanied by both parents (with rare exceptions). Minor children 16-17 need only have one parent present. A passport application must be accompanied by four items:

  1. Proof of U.S. Citizenship - Submit a previous U.S. passport or a certified birth certificate.
  2. Proof of identity - The following PRIMARY documents are generally acceptable alone if they readily identify the applicant:
    1. Previous U.S. passport book or passport card
    2. Valid drivers license (not temporary or learner's permit)
    3. Official U.S. military or military dependent identification card
    4. Government employee identification card (federal, state, county, municipal)
    5. Certificate of Naturalization with identifiable photo attached
    6. Current (valid) foreign passport

  3. The following are generally acceptable SECONDARY identification documents:
    • State-issued identification cards, particularly for those who do not drive due to age, disability or convenience
    • Work or industrial identification card
    • School or college identification card
    • Expired driver's license

    The following SUPPLEMENTAL documents may be used as supporting evidence in establishing the identification of an applicant, but are not acceptable alone as evidence of identity:
    • Selective Service System (draft) registration card
    • Voter registration card
    • Medicare or other health card
    • Social Security card
    • Learner or temporary driver's permit
    • Credit card of any type (not to be copied)
    • Membership card in local social organization or club
    • A temporary identity card or document
    • Expired identity document that no longer serves to identify the bearer

    It is highly recommended that the applicant submit more than one secondary/supplemental identity document.

  4. Two photographs
    • Color photographs are required, taken within the last six months. They must be identical, 2” x 2” in size with full frontal or whole-face view of the face (not wearing glasses) with a white or off-white background.
    • You may supply your own photos as long as they meet the specified requirements. The Clerk of Courts also offers a passport photo service for $10 (includes sales tax) per set of photos. The Clerk of Courts is the only person locally who is authorized to accept passport applications and who also offers passport photo service.
  5. *Required fees
Passport Book Fees*
Adult Passport - valid for 10 yrs - 16 years of age & older (payable to USDoS) $ 110.00
Minor Passport - valid for 5 yrs. - under 16 years of age (payable to USDoS) $ 80.00
Execution Fee (payable to the Clerk of Courts) add $ 35.00
Department of State Expedited Processing Fee (payable to USDoS) add $ 60.00
Express Mail to the Department of State (payable to the Clerk of Courts) add $ 24.70
Express Mail from the Department of State with completed passport (payable to USDoS) $ 15.89
Payment portions made to the Department of State MUST be by CHECK or Money Order only.
Payment portions to the Clerk of Courts may be made by Cash, Check, Money Order or Credit Card.
* All fees subject to change

Passport Processing Time**

Allow at least 20-30 business days from the time you submit an application to the time you receive your passport.

Please try to allow beyond the maximum time frame noted here to help assure your passport will be delivered well in advance of your travel plans.

Expedited Passport Applications**

If you are leaving on an emergency trip, typically within ten (10) working days, apply in person to the nearest regional passport agency and present your tickets or your travel itinerary from an airline, as well as the other required items. The agencies closest to Warren County are located in Chicago, Illinois and Detroit, Michigan and you will need an appointment.

You may also apply at one of the Clerk of Court's Title Offices for an expedited passport. An expedited passport is currently being processed by the U.S. Passport Agency within fifteen (15) business days after receipt. There is an additional $60 required for this expedited passport processing. The applicant is also responsible for the Express Mail (overnight) postage fees if you choose to use this method. Fees for the Express Mail to the Passport Agency are $24.70 payable to the Clerk of Courts and fees for the Express Mail return of your new passport are $15.89 payable to the U.S. Department of State.

Example

If you are an adult, getting a passport photo at the Clerk of Court's Title Office, expediting for delivery within 15 days and opting to use Express Mail to both send your application to the Passport Agency (PPA) (optional) and to receive your new passport book (not optional), the following fees apply:

Adult passport $110.00
Expedited Fee 60.00
Local Execution Fee 35.00
Express Mail to PPA 24.70
Express Mail from PPA 15.89
Passport Photo 9.35 $185.89 Check?Money Order to US Department of State
Ohio Sales Tax .65 $  69.70 Cash, Check, Money Order or Credit Card to the Clerk of Courts
$255.59 Total

Up-to-date information on length of time needed to process a passport can be found on the Internet at http://travel.state.gov/passport/, then clicking on Passport Application Processing Times .

** All processing times are subject to change

Conclusion

This passport application information is intended to provide you with basic answers to most-frequently asked questions. Please understand that once an application has been submitted, Passport Services Agency staff are the only ones who can provide information to you, the consumer, about the status of your application. If you need additional or more detailed information about the initial application process locally, we will be happy to help you. Stop in any of the Clerk of Court's Title Offices at a location convenient for you.

Tools from U.S. Passports & International Travel:
For additional information visit U.S. Passports & International Travel