Warren County Genealogical Society
Warren County, Ohio
Chapter of Ohio Genealogical Society
Probate Court Contacts & Inventory

 

(513) 695-1144

 


406 Justice Drive, Lebanon, Ohio 45036
Hours: 9 AM-4 PM Monday through Friday

Driving Directions

 wcgs@co.warren.oh.us

 


Probate documents also called probate dockets / packets / files / or boxes contain valuable information for genealogists.  Often times, they provide proof of family relationships, activities involved with or supported, lifestyles, financial status and sometimes quarrels.  It is one of the best ways to establish relationships, residences and marriages.  To find probate records you need to find either the OCP number or box number.  There is a general index or principles index that can assist in finding if the record exists.  The early records (prior to 1852) are filed as OCP; with later ones (after 1852) starting with Box 0.  These original records are currently housed in a secured room at the
Edna L. Bowyer Record Center & Archives
.  The copybooks (DE- Docket of Estates; WR - Will Record Book; and CD - Civil Docket) are shelved in their research room.  WCGS is currently working on a master index.  Our current index is available through DE book 18 (of 57) approximately 1936. We are willing to make copies of whatever records you need.  Please contact our research department for more info.  Please note that as of April 2009, probate records from 1940 through 1964 that list social security numbers, required that these numbers be removed from all documents.  For probate records after 1964, you will need to contact the Probate Court directly.  Please specify exactly what you want copied.  The Ohio Historical Society also has Warren County marriage licenses from 1818-1827 (only 5 records though) on microfilm.   

 

Warren County Probate Court

Sue Roberts, Chief Deputy Clerk

Location570 Justice Dr., Lebanon, OH 45036

Phone: (513) 695-1180

Email: Sue@warrenprobate.org

Web Site http://www.co.warren.oh.us/probate_juvenile/index.htm

Hours: M-F 8:00 AM -5:00 PM

HoldingsProbate court keeps records for wills & estates, guardianships, lunacy, adoptions, marriage licenses, name changes and other miscellaneous court records.

 

These are subject to change.  Most of the earlier records have been sent to the Archives for storage.  Probate Court maintains minimal amount of records including microfilms from 1985 Ė1992 and then computerized files 1993 afterwards.  Check with receptionist for availability.  This listing is accurate as of 2009. 

 

For elected Probate / Juvenile Court Judges click here. 

 

Probate Court Record Type

Dates

Format

Location

WCGS Indexed

Will Records

1985-1992

Microfilm

Controlled

No

Will Records

1993-current

Digital

Computer

No

Estate Records

1985-1992

Microfilm

Controlled

No

Estate Records

1993-current

Digital

Computer

No

Marriage Licenses & Records

1940-current

Digital

Computer

No

Name Changes

1985-1992

Microfilm

Controlled

No

Name Changes

1993-current

Digital

Computer

No

 

 

 

Below are some of the types of documents that can be found in the Warren County Probate Court Records.   

 

 

 

 

Warren County Probate / Juvenile Judges

The Probate Court existed in Ohio prior to statehood, but was abolished upon statehood in 1803.  From 1803 to 1851 probate cases had jurisdiction in the Common Pleas Court.  The 1851 State Constitution created the Court of Probate to handle probate cases, grant marriage licenses, and control land estate sales by appointing executors, administrators or guardians.  Births and deaths were recorded in the Probate Court until December of 1908 when the Warren County Combined Health Department took over recording of these vital records.  The Probate Court has jurisdiction over appointment of guardians for minors and the mentally ill since the 1850ís, and can commit mentally ill individuals to institutional care.  Adoptions and name changes are also recorded in this court.  The Probate Court has had jurisdiction for naturalizations until the federal government took over about 1906. Judges elected to the Probate Court serve for six year terms and must be licensed attorneys who have practiced law for at least six years prior to the election. Currently the Warren County Probate Court Judge also is the Juvenile Court Judge.  The Juvenile Court was established with jurisdiction relating to minors.  Most Probate & Juvenile Court records are open to the public except mental and medical exams, adoptions after 1964, or probation & parole of minors.  Most of these records are in storage at the Edna L. Bowyer Record Center and Archives.

Probate Court records include: Accounts Records; Administration Records; Adoption Records; Appeal Bonds; Assignees & Trustees Dockets; Bills of Exception; Birth Records; Board of County Visitors Records; Bonds & Letters; Boys Industrial School Records (Reform School Records); Case Files; Civil Dockets (appearance docket, mentally ill / lunacy dockets, miscellaneous, no administration, no tax, probate of wills and tax); Complete Records (final record, Record, misc. record); Cost Bill Records; Court Calendars; Criminal Appearance Dockets; Criminal Execution Dockets; Criminal Journals; Criminal Records; Criminal Trial Dockets; Death Records; Epilepsy Records; Execution Dockets; Feeble-Minded Personís Records; General Index to Births; General Index to Deaths; Girlsí Industrial School Records; Guardian Dockets; Heirship Records; Index to Case Files; Index to Civil Dockets; Index to Estates, Assignments & Trusts; Index to Guardians & Wards; Index to Land Sales Records; Index to Marriages (bride / groom); Index to Real Estate Records;  Index to Registration & Correction of Birth Records; Index to Will Records; Inheritance Tax Records; Inventory & Appraisement Records; Journal; Judgment Index; Jury Records; Land Sales Records; Marriage Records; Marriage Returns; Mentally Ill Personsí Records (Lunacy); Motion Dockets; Name Change Records; Notice Records; Nurse Records; Permit to Give Public Entertainment Records; Petition Records; Physicians, Surgeons & Limited Practitioners Records; Praecipe Dockets; Pre-Marital Physical Examinations; Records of Birth Registration & Correction; Records of Examination of the Treasury; Records of Feeble-Minded youth; Records of Ministers Licenses; Records of Wills on Deposit; Register of Patents; Sale Bill Records; Schedule of Claims, Debts & Liabilities Record; Statement of Births; Statement of Deaths; Vital & Social Statistics; Will Records; Wills; Witness Records.

 

Years Served

Name

Years Served

Name

1852-1855

John C. Dunlevy

1894-1900

Lot Wright

1855-1858

James M. Smith

1900-1906

Robert J. Shawhan

1858-1860

James C. Sabin

1906-1913

Alexander Boxwell

1860-1864

John C. Dunlevy

1913-1921

Alton F. Brown

1864

James Scott

1921-1933

William Zimmer Roll

1865-1869

William W. Wilson

1933-1960

Ralph H. Carey

1869-1872

Thomas R. Thatcher

1960-1966

Robert G. Ray2

1872

William W. Wilson

1967

Clifford M. Swan Jr. 3

1872-1879

John W. Keys

1967-1985

H. William Bowers

1879-1885

Joseph W. O'Neall

1985-1991

John B. Tracy

1885

William L. Dechant 1

1991-2000

Mark Clark

1885-1894

Frank M. Cunningham

2000-current

Michael E. Powell

Probate / Juvenile Court Notes:

1.  William L. Dechant appointed in September 1885 by Governor Hoadley to fill vacancy by resignation of Joseph OíNeall. Judge OíNeallís resignation was effective 10 Sep 1885.  William L. Dechant was to serve until newly elected Judge Frank Cunningham took office.

2.  Robert G. Ray moved to Common Pleas Court General Division.

3.  Clifford M. Swan Jr. served only 1 month as Probate Judge.  Previously served as assistant prosecuting attorney from 1961-1967

 

 

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This page was last updated on 01 September 2010